Six Part File Categories
Uploaded documents should be placed in folders under one of the following categories:
1-Legal & Title
2-Budget & Cases
3-Appraisals
4-Marketing & Closing
5-Correspondence
6-Tax Information
Files should be uploaded with the following naming convention:
18-AAA-000001 - 1234 Hughes Ln - Description
Six Part File Folders
1-Legal & Title
Acquisition Deed
Booking Info
Preliminary Order of Forfeiture { Ex: 18-AAA-000001 - 1234 Hughes Ln - POF }
Final Order of Forfeiture
Writ of Entry
Interlocutory Sale Order
USM-102
USM-285
USM-387
Property Detail Reports
Other Docs Provided by USMS
Legal Opinions
Note History
Other Legal Matters
Title Clearing Issues
Other Supporting Documents
CC&R’s
Declarations
By-Laws
Amendments
Other HOA/Condo Association Docs
Survey
Surveys
Plats
Title Reports
Lien Reports
Title Commitments
Title Supporting Docs
O & E
2-Budget & Cases
Budgets
Budgets
Bids
Photos
Cases
Asset Sale Recommendations
Net Equity Worksheets
Operating Statements
Rent Rolls
Leases
Occupancy Agreement
Notices to Vacate
3-Appraisals Appraisals and BPOs
Appraisals & BPO’s
Appraisals
BPO’s
Environmental Reports
LBP Risk Assessments
ESA Phase I
ESA Checklist
Insurance
4-Marketing & Closing
Advertising
MLS Listings
Brochures
Any Other Marketing Materials
Broker Reports
Comparative Market Analysis
Any Other Marketing Reports
Closing Documents
Final HUD
Final Wire Confirmation
Inspection Reports
Custody Stabilization Reports
Custody Status Email to COR
Monthly Inspection Reports
Listing Agreement
Listing Agreements
Offers
Offers
Contracts – Fully Executed
Extensions
Addendums
Terminations
5-Correspondence
Correspondence
Relevant Email Correspondences
Memos
System Notes
6-Taxes & Participation
Participation
Sold Status
Tax Information
Tax Notices
Tax Statements
Tax Assessments
Any Other Tax Related Document